Locum GP Software and Apps: Which Fits You

GP Locum App, Locum Organiser, My Locum Manager and NASGP's LocumDeck, plus a spreadsheet or an accountant, set out by the situation each one suits. Written for GPs new to locum work.

Before you read this: I built GP Locum App, one of the options below. I'm also a NASGP ambassador, so I may earn a commission if you join NASGP through the link on its card. Joining through my link doesn't change what you pay, and I don't speak for NASGP. I have no relationship with Locum Organiser or My Locum Manager, and I earn nothing if you choose a spreadsheet or an accountant.

Every fact below is taken from the provider's own pages or from GOV.UK, with the date I checked it. Where a provider doesn't say, the page says not confirmed rather than guessing. How this site is funded.

What the admin involves

Whatever you use, the same jobs come round every month:

A diary of your sessions, with each practice and its fee
Invoices, with the pension lines shown separately if you pension the work
Form A for each practice and a Form B each month, with both contributions paid to PCSE by the 7th
Expenses and mileage, kept for your tax return
Setting aside for tax, because nobody takes it off at source
Making Tax Digital quarterly updates, once your qualifying income passes the threshold: £50,000 now, £30,000 from April 2027 and £20,000 from April 2028

Some of the options below also help you find work, which changes what you are comparing. The getting started checklist covers each job in more detail.

Side by side

On a phone, the table scrolls sideways. Not confirmed means the provider doesn't say on its own pages, not that it can't do it.

Feature	GP Locum App	Locum Organiser	My Locum Manager	NASGP and LocumDeck	A spreadsheet, plus bridging software	An accountant
Price	Free. GP Locum Pro is £5.49 a month or £49.99 a yearChecked 8 Oct 2026	£15.99 a monthChecked 8 Oct 2026	£14.00 a monthChecked 8 Oct 2026	Professional: £12 a month, plus £15 for each half-day session a practice books through Instant Book. Sessions you add yourself have no booking fee. Professional+: £35 a month, with lower capped booking feesChecked 8 Oct 2026	The spreadsheet is free. Bridging software varies, and free products exist for simple tax affairsChecked 8 Oct 2026	Set by each accountant. Ask for a fixed fee in writing
Free trial	Yes: everything for 90 days, no card needed. The free features have no time limit	Yes: 3 months, no card needed. Cancel or pause any time	Yes: 8 weeks, no card needed	Yes: 3 months for new members	Not applicable	Not applicable
Helps you find work	No. You add the sessions you book	Yes: it links to Lantum, so you can apply for Lantum sessions from your diary at no extra cost	Mostly you add your own bookings. Practices that use it can send shift invites to GPs in their local pool	Yes: share your availability and terms, and practices book you directly	No	No
Invoicing	Yes, from your diary (free)	Yes, a monthly invoice from your diary	Yes	Yes	You make your own	Depends on the accountant
Pension Form A and Form B	Yes, filled in from your sessions (Pro)	Yes, completed for you	Yes, filled in automatically	Yes, paperless NHS pension forms	You fill in the NHSBSA forms yourself	Depends on the accountant
Mileage and expenses	Expenses and a mileage log are free. Road distances worked out for you are Pro	Expenses: yes. Mileage: not confirmed	Yes, with automatic mileage calculations	Tracks income and expenses. Mileage: not confirmed	You keep the log	You still keep the records they work from
Making Tax Digital	Prepares each quarter's figures and a file for bridging software (Pro). It does not send them to HMRC itself	Not confirmed	Not confirmed	Produces quarterly spreadsheets that work with 123 Sheets bridging software (20% off for members), accounting software or an accountant, who send the updates to HMRC	Bridging software sends the quarterly updates from your spreadsheet	Can send the quarterly updates as your agent
Android app on Google Play	Yes	No app found on Google Play. Works on desktop, tablet or phone	No app found on Google Play	No. LocumDeck works in a phone's browser, and NASGP suggests a PC or Mac for now	Not applicable	Not applicable

Which fits you

You'd like practices to find you, with the admin built in

NASGP's LocumDeck is a booking platform first: you share your availability and terms, and practices book you directly. Invoicing and pension forms come with it. Locum Organiser also lets you apply for Lantum sessions from its diary.

You find your own work and want the admin in one place

GP Locum App, Locum Organiser and My Locum Manager all build your invoices and pension forms from the sessions you add. The differences are mostly price, the length of the free trial, and how you would use it day to day, so try the one that suits how you work.

You want an app on an Android phone

When I checked on 8 October 2026, GP Locum App was the only one of these with an app on Google Play. Locum Organiser and LocumDeck say they work in a phone's browser.

Making Tax Digital will reach you soon

Check how the quarterly updates will reach HMRC. GP Locum App prepares the figures and a file for bridging software, but doesn't send them itself. LocumDeck produces quarterly spreadsheets that work with 123 Sheets bridging software, NASGP's Making Tax Digital partner. Locum Organiser and My Locum Manager don't say on their own pages, so ask them. The Making Tax Digital guide explains the deadlines and the ways of filing.

You want to spend as little as possible

A spreadsheet costs nothing, and this site's free invoice generator and pension forms tool do the two fiddliest documents. When Making Tax Digital applies to you, bridging software sends the quarterly updates from the spreadsheet. The cost is your time each month.

You'd rather not do it yourself

An accountant can keep your books and send the quarterly updates as your agent. You still have to record your sessions and keep your receipts, and you can use an accountant alongside any of the tools above.

The options

Software first, in alphabetical order, then the two options that aren't software. Each card has the same fields.

GP Locum App

I built this

An app and website for the admin side of locum work: a diary of your sessions, invoices, pension forms and tax. I built it.

Price: Free. GP Locum Pro is £5.49 a month or £49.99 a yearChecked 8 Oct 2026
Free trial: Yes: everything for 90 days, no card needed. The free features have no time limit
Helps you find work: No. You add the sessions you book
Invoicing: Yes, from your diary (free)
Pension Form A and Form B: Yes, filled in from your sessions (Pro)
Mileage and expenses: Expenses and a mileage log are free. Road distances worked out for you are Pro
Making Tax Digital: Prepares each quarter's figures and a file for bridging software (Pro). It does not send them to HMRC itself
Android app on Google Play: Yes

Also sold: a new locum starter plan, £49.99 once, which includes 12 months of Pro.

Locum Organiser

No relationship with me

An online diary for locum GPs that the invoices, pension forms and finances are built from, with document storage.

Price: £15.99 a monthChecked 8 Oct 2026
Free trial: Yes: 3 months, no card needed. Cancel or pause any time
Helps you find work: Yes: it links to Lantum, so you can apply for Lantum sessions from your diary at no extra cost
Invoicing: Yes, a monthly invoice from your diary
Pension Form A and Form B: Yes, completed for you
Mileage and expenses: Expenses: yes. Mileage: not confirmed
Making Tax Digital: Not confirmed
Android app on Google Play: No app found on Google Play. Works on desktop, tablet or phone

My Locum Manager

No relationship with me

Locum admin software: you add your sessions, and it handles the invoices, pension forms, mileage and a tax and reporting suite.

Price: £14.00 a monthChecked 8 Oct 2026
Free trial: Yes: 8 weeks, no card needed
Helps you find work: Mostly you add your own bookings. Practices that use it can send shift invites to GPs in their local pool
Invoicing: Yes
Pension Form A and Form B: Yes, filled in automatically
Mileage and expenses: Yes, with automatic mileage calculations
Making Tax Digital: Not confirmed
Android app on Google Play: No app found on Google Play

NASGP and LocumDeck

Affiliate: I may earn a commission if you join through my link

A membership body for sessional GPs. Its LocumDeck platform is a way to get booked that includes the admin.

Price: Professional: £12 a month, plus £15 for each half-day session a practice books through Instant Book. Sessions you add yourself have no booking fee. Professional+: £35 a month, with lower capped booking feesChecked 8 Oct 2026
Free trial: Yes: 3 months for new members
Helps you find work: Yes: share your availability and terms, and practices book you directly
Invoicing: Yes
Pension Form A and Form B: Yes, paperless NHS pension forms
Mileage and expenses: Tracks income and expenses. Mileage: not confirmed
Making Tax Digital: Produces quarterly spreadsheets that work with 123 Sheets bridging software (20% off for members), accounting software or an accountant, who send the updates to HMRC
Android app on Google Play: No. LocumDeck works in a phone's browser, and NASGP suggests a PC or Mac for now

In an ICB area that pays NASGP for it, GPs working in that area's practices use LocumDeck free, booking fees included.

Join NASGP

Affiliate link: I may earn a commission if you join through it. How this site is funded

A spreadsheet, plus bridging software

No relationship with me

Keep your own records in a spreadsheet, and when Making Tax Digital applies to you, use bridging software to send the quarterly updates from it.

Price: The spreadsheet is free. Bridging software varies, and free products exist for simple tax affairsChecked 8 Oct 2026
Free trial: Not applicable
Helps you find work: No
Invoicing: You make your own
Pension Form A and Form B: You fill in the NHSBSA forms yourself
Mileage and expenses: You keep the log
Making Tax Digital: Bridging software sends the quarterly updates from your spreadsheet
Android app on Google Play: Not applicable

An accountant

No relationship with me

Hand the bookkeeping and tax to an accountant, ideally one who already works with locum GPs.

Price: Set by each accountant. Ask for a fixed fee in writing
Free trial: Not applicable
Helps you find work: No
Invoicing: Depends on the accountant
Pension Form A and Form B: Depends on the accountant
Mileage and expenses: You still keep the records they work from
Making Tax Digital: Can send the quarterly updates as your agent
Android app on Google Play: Not applicable

Before you sign up

Note when the free trial ends, and whether you gave card or bank details to start it, so you know what happens on the last day.
Find out how to get your data out, as a spreadsheet or PDFs, before you put a year of sessions in.
Ask what happens to invoices and pension forms you've already made if you stop paying.
Check how a Form A reaches the practice and PCSE: through PCSE Online, by email, or on paper.
Keep the subscription receipts. Software for your locum work is an allowable business expense.

Sources

Each fact on this page links back to one of these. Where a provider's own page disagrees with anything here, the provider's page wins, and please tell me so I can fix it.

GP Locum: Invoices & Pension, Google Play listing, checked 8 Oct 2026
GP Locum website, checked 8 Oct 2026
How much does it cost?, Locum Organiser, checked 8 Oct 2026
Locum Organiser home page, checked 8 Oct 2026
Google Play search, UK store, checked 8 Oct 2026
Pricing, My Locum Manager, checked 8 Oct 2026
My Locum Manager home page, checked 8 Oct 2026
Join NASGP Professional Membership, NASGP, checked 8 Oct 2026
NASGP pricing document, G-Cloud 15 (January 2026), Digital Marketplace, checked 8 Oct 2026
LocumDeck and Making Tax Digital, NASGP (20 February 2026), checked 8 Oct 2026
NASGP adds 123 Sheets as partner to support Making Tax Digital for GPs, NASGP (20 March 2026), checked 8 Oct 2026
FAQ: Can I use LocumDeck on my smartphone?, NASGP, checked 8 Oct 2026
Find software that's compatible with Making Tax Digital for Income Tax, GOV.UK (updated 13 July 2026), checked 8 Oct 2026

A note on advice

This guide is general information about software and services for locum GPs. It is not tax, financial or legal advice, and it is not a recommendation of any one option over another. Prices and features change: check the provider's own page before you sign up.

Try the calculators

Getting Started as a Locum GP

The complete checklist from CCT to your first session: performers list, indemnity, the paperwork practices ask for, HMRC, invoicing, pension forms and what to charge.

Read guide →

Making Tax Digital for Locum GPs

Who is in scope, the quarterly deadlines, why the employer pension contribution stays out of turnover, and the filing routes.

Read guide →

Locum GP Pension Guide

Forms A and B, the 90% rule, the 10-week deadline, and the annualisation traps that cost locums pension.

Read guide →

Locum Invoice Template and Generator

A free GP locum invoice template. Build and download a professional PDF invoice for a practice, with your bank details, session rates, and the optional NHS pension employer contribution line.

Open tool →

Locum Form A & Form B Filler

Fill the official NHS Pensions locum forms, the 90%, the 14.38%, every Form B total, and a warning before the 10-week deadline passes.

Open tool →

Know when these figures change

The rates here go out of date every April. Leave your email and I'll keep you updated on changes to these figures for the new tax year and any related GP finance news, pensions, tax and locum money. Unsubscribe any time.